SharePoint Integration

Document management and participation are the most important features of Windows SharePoint Services. You can use these features to create, manage and share documents easily. Because of these features are included with Office 2003, you can easily find and use. In addition, you can take advantage of these features when using a Web browser to search, browse, or join forces in documents that are stored on a SharePoint site.

File Menu Integration

replaceof documents is completely unified on the File menu in most Office 2003 applications. You can use the File menu to open or save documents in a document library on a SharePoint site. When you save a document in a document library, Office 2003 also stores the metadata for the document in the library. When you close the document you may be asked to add or update metadata, or you can use the Document Information tab on the rear panel of the task of shared workspace in the Office application to view and modify the metadata for documents. You can customize the metadata schema of the documents, which means you can create libraries that are tailored for different types of documents. This makes it much easier for users to classify documents properly and to find documents at a later time.

Document Check-in and Check-out

Most of the methods of traditional document distribution using electronic mail or file shares for documents that have multiple authors or publishers. The problem with these methods is that they can quickly become confusing. Identifying users with the latest version of a document that is difficult, and many can edit a document at the same time, resulting in conflicting versions. Trying to track changes can lead to confusion and lost productivity, especially if a document should be reverted to an earlier version. To avoid these problems, Windows SharePoint Services provides an intuitive and easy to use method for tracking the version history of a document. First, if you want to work on a document that is stored in a document library, you can review the document. By doing this, other users can not make changes to the document. This helps avoid the confusion that can occur when multiple users make simultaneous changes in the same document. After finishing work on the document can be seen in the document that others can work on it. To check out a document, you must be a member of a group site with editorial articles for that SharePoint site.