A Meeting Workspace SharePoint integrates with Microsoft Outlook 2003. To create a new meeting workspace, click the Meeting Workspace button when sending a meeting request in Outlook. This will open a work space of the meeting of the task pane in collecting, as shown in Figure A. In this case, you can create a new workspace on the server of your SharePoint team. When sending the invitation to the meeting, some attendees will receive a link to the meeting area.
| Figure A |
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A Meeting Workspace is a special type of SharePoint site. By default, the site will have sections for Objectives, Attendees, and Agenda. You can also add other sections (called Web Parts in SharePoint) by clicking on the hyperlink Modify This Workspace. In Figure B, we have added an element subroutine library of Web documents in the work area so that attendees can review important documents related to the meeting. Clicking on a document that allows you to open and edit in the permit application of Office.
Figure B
The working area of the meeting is a good demonstration of the principles of collaboration built into Office 2003:
* The Collaboration Data is stored in a SharePoint site.
* Users can manage the site themselves from their browsers, without any administrative support.
* The data is stored in Office documents and edited in Office applications.
* The workspace captures all aspects of a particular task or activity.
Document Workspaces Sharepoint 2003: collaboration effortless
Areas of documents have a document centered at (place of meeting-centric) way to work in Office 2003. A Document Workspace is designed to help a group of users collaborate on one or more documents. Office 2003 lets you convert a Word, Excel or PowerPoint in an area, simply by working with others in ad-hoc mode. By inviting others to collaborate on the document or the assignment of tasks creates a Document Workspace, but never to work directly with SharePoint.
You can create a document workspace without leaving your Office document. For example, if you have a Word document open, you can select Shared Workspace from the Tools menu. This will open the Task Pane Shared Workspace. The task pane opens with the Members tab highlighted, and prompts you for a workspace name and location. Choose a name, complete address of your SharePoint server as the location and click Create to create a new document workspace with you as the default (and only) members.
As part of the creation of the document area, the document is stored on the SharePoint server, which also maintains a register of members, tasks and other information in the document area. Any member of the Document Workspace can open the document directly from the server, or check out a copy to work with on your local hard drive. The task pane Shared Workspace (shown in Figure C) includes a link to the document area (Prospects of publicity is the name of the workspace in this case) and six tabs.
Figure C
You can use the link to open the Document Workspace in your browser. From left to right, the chips have the following functions:
* State: Displays alerts and other status messages
* Members: Displays the members of the workspace
* Tasks: Display tasks in the work area, along with his situation and who have been assigned
* Documents: Displays the documents in the workspace (although a work area begins with a single document, you can add many more documents as you like)
* Links: Displays the hyperlinks in the workspace
* Document Information: Lets see who has last modified the document and its version history.
A Document Workspace provides an easy way to create a group to collaborate on a document or group of documents. The built-in tabs that let you work with the features of SharePoint without having to open SharePoint. If you need any of the more advanced features of SharePoint (eg discussion group), you can skip the document to the actual work area on your Web browser with one click.
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